12 Tips To Expedite Site Investigator Payments

Site Setup

• Ensure the “Pay to” Name and Address are clearly stated within the site contract
• Include all potential expenses in your contract budget
• Obtain a copy of your site contract after executed
• Understand site budget within executed contract
• Submit all financial forms in a timely manner

Invoice Submission

• Include the following information on invoices when submitted:
  1.Sponsor & Protocol ID, 2.Investigator Name, 3.Site Name, 4.Invoice #, 5.Details of expense
• Be sure that the expense is within contract budget
• Obtain sponsor/CRO approval for any expenses outside of the contract budget
• Include a third party invoice or any additional backup documentation required by sponsor/CRO
• Keep your net terms from your contract in mind when submitting your invoices for payment

Forecasting & Payment Assumptions

• When forecasting for your recurring patient visit payments, incorporate any holdback that is applicable within your site contract
• If payment is tied to EDC, remember that each patient visit payment is based on data entered within the previous timeframe (e.g. month, quarter)  depending on the sponsor/CRO data cut off dates